What is Google Docs?
- How to Create a Google Doc
- How to Use Google Docs
- How to Save a Google Doc
- How to Email a Google Doc
- How to Download Google Docs
- How to Share a Google Doc
- How to Track Changes in Google Docs
- Version History
- How to Print From Google Docs
- Suggestion Mode
- How to Edit Google Docs Offline
- Google Docs, Now Under Your Control
Are you not fully aware of Google Docs? Are you also unaware of what is there in Google Docs that sets it apart from Microsoft Word? And what is it about Google Docs that attracts people running WordPress websites? In this article, we are going to give you some such information. With the help of this article, you can get answers to all the questions related to Google Docs. So let us tell you that Google Docs is one such tool which is extremely useful for WordPress websites.
Google Docs is considered a word processor component of Google’s online office suite. Apart from this, it is also considered a free alternative to Microsoft Word. There are many features inside Google Docs. Google Docs is a browser based word processor from Google. You can use this Google Docs to create new documents and edit documents and share them. And with an internet connection you can revisit those documents also.
Let us inform you here that to save a document created in Google Docs, you do not even need to click on the save button. This feature of Google Docs is very much liked by the user. Because if by mistake on the page in which you are writing, that page gets closed. So you don’t even need to take tension. Because that page is saved in your Google Docs.
Now also know that what is there in Google Docs that makes it different from Microsoft Word. The first is that you do not even need to save in Google Docs. The document created by you is saved automatically. Whereas in Microsoft Word you have to save your document. But the thing to know here is that you can use Microsoft Word without the internet,
but if you want, you can also use Google Docs without the internet. Read this article completely to know about it. Let us tell you that earlier only Google Docs was considered as a word processor for editing shared online documents.
But now documents can be shared across all Google platforms. Plus, they can be worked on simultaneously in real-time from a browser window. Plus, if your coworkers want to see the Google Documents you’ve shared, they won’t even need a Google Account.
There is even a mobile app for Android and iOS. In addition, Google Docs add-ons help you extend the functionality.
How to Create a Google Doc
Friends, now tell you how Google Docs can be created. To create a new Google Docs, you must first go to docs.google.com. After reaching here, you have to sign in with a Google account. In this way, now you have created Google Docs.
When you are on the starting page of Google Docs, you can select a blank i.e. a new document. And if you want, you can also select a template. Also, if you go inside the blank page of Google Docs, click on the file option in the menu above.
After this, click on the option of New, then many options will come in front of you, out of which you can choose any option to create documents.
How to Use Google Docs
After creating Google Docs, now let us tell you how to use Google Docs. Using Google Docs is very easy. Just as you use Microsoft Word to create documents, Google Docs is also used to create documents. But Google Docs is a little different from Microsoft Word. You can also use templates in Google Docs if you want.
You will also be able to share documents created by you in Google Docs. Apart from this, Google Docs also provides great suggestions by underlining your word mistake. And automatically saves the document even if you do not click on the save button.
How to Save a Google Doc
As you have already known, this feature of saving documents of this Google tool makes it different from Microsoft Word. Because this Google tool automatically saves your document. You won’t even need to find any save button to save your document. With this you will not even have to remember that document. The way you have to save in Microsoft Word, in which file our document is saved.
Another advantage of this is that if by mistake the page in which you are writing, that page is closed. Even then your document will remain saved. If you wish, you can email or copy and download the document by going to the File menu.
How to Email a Google Doc
Would you like to email your document? So this can also be done by you. For this, in the above menu, you will see the file written. Click on the file and after clicking on the file, many options will come in front of you, which will also contain email. After entering the email you need to go to ‘Email this file’.
And after that you have to choose the file form in which you want to attach that file. After that fill the standard email details. In this way you can be successful in emailing your document.
How to Download Google Docs
Do you want to download your document? So you can do that too. For that, in the menu given above the page you want to download, you will see the file written, you just have to click on that file. After clicking on that file, you will have many options in front of which the download option will also be present. You have to move the arrow icon on that download. And in this way you will be able to download the document.
How to Share a Google Doc
Let me tell you that it would be better if you share your document instead of emailing it. Because if you go with the document sharing approach, you’ll be sending a version of your document to your co-workers. So that your colleagues will work by looking at the same document. So that your rivals will fail to copy your document. You have also learned about this above that the recipient does not need a Google account to view or edit the document.
Now let’s talk about sharing Google documents from within the document. As soon as you take a look at the top of the page, you will definitely see the ‘Share’ button at the top right. Click on that button. After clicking, you will have many options. You need to enter the name or email address of the user to whom you are sending the email.
But the point for you to note here is that the default access level with this method is the editor. If you want to convert it to viewer or commenter, for that you have to click on the pen-like icon on the right. Instead of sharing you document with individuals, you should get a link to this document and share it with groups via a link using the menu.
By default, your personal Google Docs will now be shared with anyone. The thing to know is that if your account is related to an organization, then Google Docs will be shared within that organization. Click ‘Change’ or ‘Share with’ to adjust those settings. and give editor or commenter and viewer access to people using the link.
After doing this, if you look at the bottom right, you will see ‘Copy Link’. You have to click on it. And the link will be copied to your clipboard. But if you want to share a copy of the Google document with your colleagues so that they cannot edit your original document, then you can do that too. So you can also use make copy trick.
How to Track Changes in Google Docs
Let us tell you that when you make frequent changes in Google Docs. Or once you share it with others. So you would definitely consider tracking the changes.So we tell you the solution of your problem.
This Google tool is also not far behind in tracking the version history of your document. Do you want to see the version history of your document? So for that you first look at the top menu then you will see the file written. You have to click on that file. After this many options will come in front of you but you have to go to the version history. After this you can see the version history.
This version history is tracked by Google and reflects the changes made to the document. You will be able to see when this change was made and who made those changes. And changes are highlighted in the document so that your attention goes directly to them. Now let us also tell you that you can also go back to see the changes made.
And to bring back the current version can also be renamed. For this you go to the file again. After that go to Version History and go to ‘Name Current Version’. And after reaching here you can enter a name. and click on the save button. Apart from this, you can also go alternatively.
For this, go to the version menu and to change the name of the version, you have to click on the date or name. And in this way you can change the setting to show the named version. This version is the basic form of tracking history changes.
You can also restore the version of any document by selecting it. For this you click on ‘Restore this version’ button. Also let you know that you cannot accept or discard the individual changes in each version. But if you want that functionality you have to use a different twist.
How to Print From Google Docs
Do you want to print a document created in Google Docs? So let us tell you that it is very easy to print from Google Docs. First of all, open the document you want to print. Go to the file option and there you will definitely get the option of print. Click on that print option. If you want to print in another way, you can print directly by using Ctrl + P. After that enter your printer setting and print.
Let us inform you that there are three different modes provided by Google Docs. Those three turns are Suggestion, Viewing and Editing. Tell you that editing is the default mode. But if you want to do on the scene turn then you have to go on the scene turn. For this, you will definitely see a pen icon on the top of your page. You have to click on that pen icon. Where you will definitely get the view point.After this, if you want to make some changes, then you can also use the suggestion option.
Now you proceed after clicking on Suggestion Mode. if there is a mistake in your document, then you will see a comment on the right side of the document. In which you will be provided with the suggestion and you will be asked to accept or reject it. If you want to accept then you have to click on the right icon and if you want to reject then you have to click on the cross sign.
But if you write wrong then you will also be asked to reply why you are writing wrong. Let us also tell you that any changes you make in this mod are tracked individually under the relevant document version in the version history.
In this way, any unapproved changes made by you will also be able to be seen back and you will also have the option to restore them. But after reinstalling you will lose all the changes made.
For you to force your collaborators to use the suggestion mode, their access when sharing the document must be set to Can comment. So that there will be no mistake in the document made by them.
How to Edit Google Docs Offline
Now you will know how to edit Google Docs offline. In order to edit Google Docs offline, you have to follow certain conditions. The first thing is that you have to stay online when you are setting up offline access. Now to use Google Chrome outside incognito mode you need to install and enable Google Docs Offline Chrome extension. And you already have to have free storage space to save the files.
When you are done with this, then you have to go to docs.google.com. After this, you have to click on the hamburger menu appearing on the top left. After that go to Settings. And make sure the slider in Offline status is turned on. Let us inform you that any document you start working on now will also be available offline.
That document will be available on your computer in a temporary form. Also note that the document name will have a cloud icon next to it. You will get information about whether your document is available offline or not from this cloud icon. If your Internet connection drops, you’ll see a crossed-out-of-the-cloud display with the words “Working offline.”
And the changes made when you work offline will be synced after you reconnect to the internet. Your Google Docs Offline extension is now enabled. And now you will be able to review your documents under docs.google.com even if you are offline.
And the thing to know is that you will definitely see a check mark icon in all the documents available offline permanently. Now you have to click on the three-man dots to control the offline option available.
After this, all the documents opened by you through the Google Docs Offline extension will also be cached. Also if your internet connection gets cut off. Even then you will still be able to have access to those documents.
What you could watch online earlier. In this type of situation, you can make the document available offline. That too without being online. Meanwhile those documents which are not available offline will appear silent.
If you want to view Google Docs files in your mobile or your computer. So you can use sync and back-up. And if you want, you can also use Drive Backup and Sync Tool.
Google Docs, Now Under Your Control
You now know the basics that one should know to use this Google tool. After this, now you can create the best document on this Google tool. And you can use that document wherever you want to use it as per your wish. Because now it is in your control to run this tool.
Hope you have liked the information given by us about this Google tool. You will be able to understand the information given about the Google tool correctly through experiments.
Whatever information we will give about this Google tool is very little. Because this tool is full of many features. Due to being full of many features, this tool is used by many people.